iRely

Business Management

IMPROVE INVENTORY TRACKING

Are you confident your margins are staying in line with your costs? Do you have a good handle on your inventory, including committed and on-order? Summit provides you with the means to quickly and accurately account for costs and inventory items in REAL-TIME.

With Summit, you get a centralized look at your inventory. Zoom into detail by company, profit center, location, product, and class of product. Easily account for inventory transfers between locations. Control margins across your organization with cost-based pricing that can be applied to a large number of items at once.

Summit makes it easier than ever to conduct physical inventories! Conduct physical inventories at any time during the month, saving time at month-end by identifying and resolving problems sooner. If you only need a physical inventory count for one warehouse or one item/product class, Summit allows you to select inventory for those specific physical inventory counts. Summit is designed to freeze or cut-off quantities to the on-hand quantity for each item to be inventoried for increased accuracy. This eliminates the need for you to shut down your entire business to conduct inventory.

IMPROVE CREDIT MANAGEMENT

Are you losing a considerable amount of time and money tracking down past due and delinquent accounts? Summit offers a powerful and flexible array of tools to help you streamline this process. Summit’s credit management gives you the flexibility to decide how you want to approach credit, how credit decisions are made, and at what level. Perhaps you want one credit manager making all the decisions or perhaps several designated staff. With Summit, you can set it up the way you want. See the chart below for a list of some of our popular credit management tools.

LEVERAGE CUSTOMER DATA

Identify and target potential sales with Summit. Summit gives you the ability to leverage customer information: what customers are spending on what items, and what actions to take with this data. With Summit you manage sales people and customers more closely, so you can spot up or down sales trends quickly. Summit sales reports equip you with easier ways to upsell and cross-sell existing customers and prospects. Have you ever lost sales to a customer only to find out about it weeks or months later? Close this information gap with a “missing-in-action” report of your top 25, 50, or 100 customers to see if current sales are keeping up with historic numbers. See who is increasing or decreasing their amount of business with you. Additionally, Summit helps you to identify which items are selling and which are simply collecting dust. This allows you to make better purchasing and sales decisions.

AUTOMATE EMPLOYEE TRACKING

Summit offers integrated payroll and time entry. In Summit, full-time and seasonal employee hours are tracked and then sent to the home office for payroll processing. Summit Payroll helps you maintain employee payroll information, calculate taxes, handle voluntary deductions, and print payroll checks. Eliminate tedious manual payroll calculations and save time preparing taxes.

IMPLEMENT FRAUD AND AUDIT CONTROLS

No business wants to suffer financial losses because they didn’t implement strong fraud protection strategies. Is your organization protected? With Summit you can systematically compare checks presented for payment to your issued-check files to detect serial numbers, ticket numbers and dollar amounts that don’t match. Summit allows you to identify payee names that have been altered and captures the user and date on all transactions. With Summit you can import transactions instantly from your bank for reconciliation. Audit file history so you can track the “who-when-where-and-why” in changes to or deletions of sales tickets. Summit helps implement routine monitoring of cash by allowing you to apply daily cash balances to deposits and reconciliation to your daily cash sales. Now you can accurately and routinely track sale tickets, missing ticket numbers, and all physical variances in inventory. If you suspect shortages you can spot check quickly.

Competitive Advantage

CONTACT POINT

It’s 1:37 PM. Do you know where your sales force is? Do you know who they contacted yesterday or last week or who they plan to follow up on next week? What did they talk about and what prices did they quote? How many customer contacts were made last month as compared to last year? Summit Contact Point gives the manager a valuable tool to monitor the sales process. Track set prospect goals and allow your sales team to use it as well to keep their daily activities organized. Do away with hand written “daily call reports.” Don’t miss the all-important follow-up call. Get it in the system so everyone can access valuable customer and prospect information.

SUMMIT ONE-CLICK

Summit delivers a unique tool to save time, improve your customer response time, and reduce employee strain due to untimely interruptions. That tool is Summit ONE CLICK. With ONE CLICK you can instantly tell your customers the credit on their accounts, amount due, and complete contract pricing history from ANYWHERE within Summit.

This increased functionality also allows for better credit management. ONE CLICK allows you to track customer accounts and act accordingly with information on customer account notes, credit stop days and credit limits. These limits are the same limits applied across all divisions, stores, and locations.

ECOMMERCE

Give your customers the ability to access their accounts online 24/7. Improve customer service while reducing the time you spend on the phone. Summit eCommerce is secure, robust, and accessible through your website in real-time.

EDOCS

Summit’s eDocs Suite comprises three products: eSignatures, eForms, and eDistribution that work both together and independently from one another.

Summit eForms
Reduce your need for preprinted forms and document storage, while taking your branding to the next level. With Summit eForms, statements, invoices, and other documents can be designed to be printed and/or stored electronically as PDFs. Save trees, reduce your carbon footprint, or just reduce the amount of paperwork floating around the office.

Summit eSignatures
Summit eSignatures allows you to capture signatures electronically so that you can store documents electronically. Customer signatures merge with the invoices and contracts so that reprints of the electronic forms all contain the signature.

Summit eDistribution
Go green while saving your own green! Save time and money with Summit eDistribution. Summit eDistribution works with Summit eForms to send customers electronic forms through email or fax. Dramatically reduce your need to stuff envelopes and stock up on postage each billing period. Save an estimated $1 per document by switching from paper to electronic distribution.

EFT/ACH

Improve your customer service and cash flow at the same time! Summit’s EFT/ACH allows customers to set up automatic payment transactions through the ACH banking subsystem. Reduce your workload processing payments and doing collections while giving customers the option to pay invoices automatically based on terms, budget, or end of month statement balance. This module is an important credit management strategy as it moves your organization up in the priority of getting paid, generates a quick turnaround on payments, and creates a more steady cash flow. Additionally, by switching credit card users over to automatic payments, you can save on credit card processing fees.

One Solution

PATRONAGE

Summit Patronage is a key component to managing cooperatives. Save time when calculating refund checks and preparing IRS and other government documentation with Summit Patronage. Track sales volumes on which to base refunds as well as stock dividends.

GENERAL LEDGER

Summit General Ledger categorizes and summarizes your accounting data by both units and dollars, so you can easily review various expense or income categories. Compare these categories to budgets or prior periods for up to 5 years. This vital management information can be used to increase the profits of your business by allowing you to spot and reinforce income-generating areas, eliminate waste, locate areas which are over budget, and implement actions for correction. Drill down to the source transaction in Summit Agri-Business from Summit GL, eliminating time spent on researching transactions. Eliminate time-consuming month-end entries by allocating overhead costs to departments based upon percentages.

ACCOUNTS PAYABLE/BANK ACCOUNT

Summit AP/Bank Account imports electronic vendor invoices and inventory scans taken at the store. This saves you time, eliminates duplicate entry, and ensures you only pay for items you actually receive.

Summit also offers EFT/ACH, which allows you to save on checks and postage, and Positive Pay, which ensures that only the checks you write get cashed by the bank. Our recurring voucher entry screen allows you to eliminate manual entries on recurring invoices. Allocate expenses on the voucher level from an account template, so you don’t have to make time-consuming General Ledger entries. Reduce entry errors by matching invoices to purchase orders, so you only pay the appropriate amount.

Perform month-end bank reconciliations electronically to clear your checks and save time.

PAYROLL & TIME ENTRY

Summit Payroll helps you maintain employee payroll information, calculate taxes, handle voluntary deductions, and print payroll checks. Eliminate tedious manual payroll calculations and save time gathering and preparing quarterly and yearly tax information. Summit Time Entry allows you to track employee hours electronically. Hours are tracked and then sent to the home office for Payroll processing. Summit Time Entry also eliminates the need for a time clock and subsequent reentering of information at the home office.

ECOMMERCE

Give your customers the ability to access their accounts online 24/7. Improve customer service while reducing the time you spend on the phone. Summit eCommerce is secure, robust, and accessible through your website in real-time.