iRely

Pricing

ELECTRONICALLY IMPORT VENDOR PRICING

Summit offers an electronic price import so you can receive vendor pricing, make mass price changes, and import them into Summit. Pricing then flows into the system through both raw materials and finished goods to orders and invoices, saving time and providing for accurate pricing and guaranteed margins. Pricing imports also include an effective date to allow you to import pricing on your schedule and to ensure margins aren’t lost for even a day. This also allows you to communicate cost and price changes to your customers in advance.

Quotes created in the system can utilize current or future pricing (pre or post effective date). These prices are then stored and can be turned into an order.

AUTOMATE SPECIAL PRICING

For customers that shop on price, your ability to out-price your competition through lower prices and/or more pricing options, can make all the difference. Summit gives you that ability, both through pricing automation and through guarding your margins. Pricing can be established by customer, by product, or class of product. Prices can be fixed or float with the cost or current selling price. You may set an entire class at a fixed or floating price and then set specific items within the class to a different type of pricing criteria. The system will first search for special pricing for an individual item. If no special pricing is set for the item, the system will use the special price set for the class. To see a list of Special Pricing calculation methods, see Figure B on pg. 5.

LEVERAGE SALES CONTRACTS

Do you sell to fixed bid accounts? Or, would you like the potential to do so? With Summit, create and automate contract pricing. Summit tracks prepaid, dollar, and regular contracts. As sales tickets come in, pricing is calculated based on contract price. Dollar or gallon limits are automatically tracked and applied to ensure pricing and margins are calculated correctly. With Summit contracts, achieve better risk hedging and cash flow forecasting.

Rebates/Buybacks

Do you sell to accounts that make you eligible for vendor rebates and/or buybacks? Eliminate spreadsheets and other methods of manually tracking qualified transactions. Avoid having to re-key the sales into your vendors’ websites to request the rebate or buyback.

With Summit, you simply need to enter sales transactions as you normally do. Summit then identifies the eligible transactions and creates the appropriate file to upload to the vendor’s site. The vendor’s site then processes the file and credits/pays you the rebates, speeding up the time and accuracy involved in data entry and receipt of your rebate funds. Additionally, Summit’s sales analysis reports include the vendor rebates in the gross margin calculations, ensuring an accurate COGS.

One Solution

CREDIT MANAGEMENT

Summit Petrolac’s built-in A/R and Credit Management tools are essential to improving cash flow and reducing bad debt in a fraction of the time it takes with traditional methods. By infusing A/R into our product, all inventory, blending, cost, price, and sales transaction information interact to form a solid defense against losing dollars to delinquent accounts. Summit allows you to flag over-due accounts, limit the amount of credit offered to a customer, and to employ tools such as EFT and budget accounts to improve collections.

GENERAL LEDGER

Summit General Ledger categorizes and summarizes your accounting data by both units and dollars so you can easily review various expense or income categories. Compare these categories to budgets or prior periods for up to 5 years. This vital management information can be used to increase the profits of your business by allowing you to spot and reinforce income-generating areas, eliminate waste, locate areas which are over budget, and implement actions for correction. Drill down to the source transaction in Petrolac from Summit GL, eliminating time spent on researching transactions.

ACCOUNTS PAYABLE/BANK ACCOUNT

Summit AP/Bank Account connects seamlessly with Petrolac saving time and eliminating duplicate entry. Summit implements a receipt-verify process on pending payables created in Petrolac to ensure that you never pay for items you don’t receive. Additionally, Summit offers Positive Pay which ensures that only the checks you write get cashed by the bank. Our reoccurring payables screen allows you to eliminate manual entries on recurring invoices. Reduce entry errors by matching invoices to purchase orders, ensuring you pay the appropriate amount.

PAYROLL

Summit Payroll helps you maintain employee payroll information, calculate taxes, handle voluntary deductions, an print payroll checks. Eliminate tedious manual payroll calculations and save time gathering and preparing quarterly and yearly tax information.

PATRONAGE

Summit Patronage is a key component to managing member-owned fuel distributors. Save time when calculating refund checks and preparing iRS and other government documentation with Summit Patronage. Track sales volumes on which to base refunds as well as stock dividends.

ECOMMERCE

Give your customers the ability to access their accounts online 24/7. Improve customer service while reducing the time you spend on the phone. Summit eCommerce is secure, robust, and accessible through your website in real-time.

EDOCS

Summit’s eDocs Suite comprises three products: eSignatures, eForms, and eDistribution. These products come together to allow you take a green approach by doing business electronically. Capture signatures electronically, create, view, and store electronic forms, and distribute these forms to your customers through email and fax. Save time, save space, save paper, and save money.

C-STORE

Do you operate convenience stores in addition to distributing petroleum products? Summit C-Store manages every aspect of the petroleum retail business effectively and efficiently. It centralizes your pricebook and streamlines your daily operations. Summit C-Store allows you to maximize your inventory, merchandising, and pricing to ensure you make more money. Both Summit C-Store and Petrolac are proven stand-alone solutions for even the largest organizations, but together they create an unrivaled complete solution for the petroleum wholesaler and retailer.