iRely

Pricing and Contracts

AUTOMATE SPECIAL PRICING

For customers that shop on price, your ability to out-price your competition through lower prices and/or more pricing options, can make all the difference. Summit gives you that ability through its automation and flexibility. Pricing can be established by customer, by product, or by class of product. To see a list of Special Pricing calculation methods, download our brochure.

No longer do you need to look up and calculate pricing in separate spreadsheets. Once a customer has been set up, pricing is automatically calculated at the time invoices and/or orders are created, ensuring the margins you desire. This pricing can be overridden when required.

OPEN NEW OPPORTUNITIES WITH SALES CONTRACTS

Offering sales contracts opens the door to new sales opportunities in both new and existing markets. Making deliveries to home-heating and farm accounts is largely a seasonal business. By offering customers contract pricing you unlock year-round opportunities through industrial and commercial accounts that require contract pricing for budget purposes. For existing markets, some use introductory contracts to gain opportunities.

Contracts offer internal benefits as well. Customers find they can better hedge their risk and forecast cash flow. Summit makes all of that possible. Summit tracks prepaid, dollar, and regular contracts. As sales tickets come in, pricing is calculated based on contract price. Dollar or gallon limits are automatically tracked and applied to ensure you never lose a dime.

Tax Reporting

SAVE TIME WITH COMPLETE INTEGRATION

For those calculating taxes outside of their accounting and inventory management system, Summit’s incorporated tax reporting system offers the most significant labor savings. Summit can literally do in minutes what now takes days to do by hand. Federal, state, local, sales, and excise taxes are all handled in a streamlined process.

CALCULATE TAX IN REAL-TIME

Tax schedules are stored in the system and exemptions can be noted by customer, by product or class. Whenever relevant transactions are made, tax information is stored and tracked through the system in real-time.

CALCULATE MULTI-STATE TAXES WITH EASE

Inbound taxes, outbound taxes, splash-blending, multi-state taxes, and tax exemptions are all accounted for. If you pick up fuel in one state, splash-blend it, and sell it in another state, Summit can quickly sort out how much tax is owed each state and if any exemptions can be applied.

FILE PAPER AND/OR ELECTRONIC DOCUMENTS

When it comes time to submit your taxes, Summit prints out all the necessary tax documents, and, if your state requires, submits them electronically. That information is then stored so that when audits occur, they can be quickly and easily resolved.

Inventory

With Summit, accounting for your inventory has never been easier or more accurate!

• Summit tracks what inventory you have on-hand, committed, and on-order, as well as, reorder points and minimum order quantities, allowing you to make more informed purchasing decisions.
• Summit allows you to conduct physical inventories at any time during the month. Save time at month-end and identify and resolve problems sooner.
• Create and store blending formulas in Summit. Lessen your need for storage tanks and simplify your inventory by blending products at the truck instead of storing them in individual tanks.
• Transfer inventory from one site to another or to a retail location electronically, improving inventory tracking and eliminating paper trails. Reallocate purchases for improved profitability tracking per location.
• Transfer and track inventory in your trucks with Summit Truck Reconciliation. Simplify inventory at month-end and identify intentional and/or unintentional shrinkage quickly and objectively.

One Solution

CREDIT MANAGEMENT

Summit Petrolac’s built-in A/R and Credit Managemnt tools are essential to improving cash flow and reducing bad debt in a fraction of the time it takes with traditional methods. By infusing A/R into our product, all inventory, blending, cost, price, and sales transaction information interact to form a solid defense against losing dollars to delinquent accounts. Summit allows you to flag over-due accounts, limit the amount of credit offered to a customer, and to employ tools such as EFT and budget accounts to improve collections.

GENERAL LEDGER

Summit General Ledger categorizes and summarizes your accounting data by both units and dollars so you can easily review various expense or income categories. Compare these categories to budgets or prior periods for up to 5 years. This vital management information can be used to increase the profits of your business by allowing you to spot and reinforce income-generating areas, eliminate waste, locate areas which are over budget, and implement actions for correction. Drill down to the source transaction in Petrolac from Summit GL, eliminating time spent on researching transactions

ACCOUNTS PAYABLE/BANK ACCOUNT

Summit AP/Bank Account connects seamlessly with Petrolac saving time and eliminating duplicate entry. Summit implements a receipt-verify process on pending payables created in Petrolac to ensure that you never pay for items you don’t receive. Additionally, Summit offers Positive Pay which ensures that only the checks you write get cashed by the bank. Our reoccurring payables screen allows you to eliminate manual entries on recurring invoices. Reduce entry errors by matching invoices to purchase orders, ensuring you pay the appropriate amount.

PAYROLL

Summit Payroll helps you maintain employee payroll information, calculate taxes, handle voluntary deductions, an print payroll checks. Eliminate tedious manual payroll calculations and save time gathering and preparing quarterly and yearly tax information.

PATRONAGE

Summit Patronage is a key component to managing member-owned fuel distributors. Save time when calculating refund checks and preparing iRS and other government documentation with Summit Patronage. Track sales volumes on which to base refunds as well as stock dividends.

ECOMMERCE

Give your customers the ability to access their accounts online 24/7. Improve customer service while reducing the time you spend on the phone. Summit eCommerce is secure, robust, and accessible through your website in real-time.

EDOCS

Summit’s eDocs Suite comprises three products: eSignatures, eForms, and eDistribution. These products come together to allow you take a green approach by doing business electronically. Capture signatures electronically, create, view, and store electronic forms, and distribute these forms to your customers through email and fax. Save time, save space, save paper, and save money.

C-STORE

Do you operate convenience stores in addition to distributing petroleum products? Summit C-Store manages every aspect of the petroleum retail business effectively and efficiently. It centralizes your pricebook and streamlines your daily operations. Summit C-Store allows you to maximize your inventory, merchandising, and pricing to ensure you make more money. Both Summit C-Store and Petrolac are proven stand-alone solutions for even the largest organizations, but together they create an unrivaled complete solution for the petroleum wholesaler and retailer.